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Cookiebot

1. Agreement between you and Cybot A/S


1.1. These Terms of Service (the “Terms”) govern your acquisition and use of services on our website www.cookiebot.com. By accepting these Terms, either by clicking a box indicating your acceptance or by executing an order form or other document referring to these Terms, you agree that these Terms shall form part of the agreement between you and Cybot A/S (“Cybot”) (the “Agreement”).

1.2. These Terms were last updated on February 16, 2018 and are effective between you and Cybot as of the date where you execute an order or register an account on www.cookiebot.com. Cybot reserves the right to change these Terms from time to time. If such changes are considered material, Cybot will inform registered customers about the changes by e-mail, and the changes will take effect one month after the sending of such e-mail. Your continued use of our website or services after such changes will constitute acknowledgment and agreement of the modified Terms.

1.3. In case of any discrepancies between the wording of our website and these Terms, these Terms shall prevail.

1.4 Website texts throughout www.cookiebot.com and other texts such as these Terms are translated from English to other languages. These are not official translations and are only provided as convenience translations and shall therefore be interpreted in accordance with the English language version hereof, which shall prevail in the event of any discrepancy between the English version and the translation. Cybot assumes no liability for any errors, omissions or ambiguities in the translations. Any person or entity that relies on the translated content does so at their own risk. When in doubt, please always refer to the official English language version.

2. The services we deliver – and what you need to do


2.1. General Data Protection Regulation (GDPR)/ePrivacy Regulation (ePR) test

2.1.1. Cybot offers a free GDPR/ePR test, which analyzes your website to give you an indication of whether or not your website is compliant with the rules relating to online tracking in GDPR and ePR.

2.1.2. The GDPR/ePR test is only based on some basic requirements in the GDPR and ePR and is furthermore only an analysis of up to 5 subpages of your website. It is therefore not a complete analysis of your website. A positive test response can therefore not be taken as a guarantee that your website fulfills all requirements in the GDPR and ePR.

2.1.3.Limitation of Responsibility as set out in clause 9 and Limitation of Liability as set out in clause 10 also apply for the use of the GDPR/ePR test.

2.1.4. If you wish to perform a complete analysis of your website, you must sign-up for a Cookiebot subscription, cf. clause 2.2.

2.2. Cookiebot Subscription

2.2.1. Subject to the sign-up procedure on our website and payment of the Subscription Fee (as defined in clause 3.1 below), Cybot will deliver to you the services (“Cookiebot”) described on our website.

2.2.2. Cookiebot is designed as a service to facilitate compliance with EU regulations concerning the use of cookies on your website and to help you obtain the relevant consents to use cookies from the users of your website. Cybot is only the service provider of the IT infrastructure and it is your own responsibility to ensure correct implementation and provide relevant input to the system, including the drafting of an appropriate wording of the request for consents and to provide the necessary information to the users of your website in order to obtain an “informed”, “prior” and “implied” or “explicit” consent as appropriate. The relevant EU legislation is not necessarily implemented the same way in all EU countries and we cannot guarantee that using Cookiebot will automatically lead to compliance with all relevant rules and regulations concerning the use of cookies or the collection of consents to use cookies. We encourage you to seek local legal advice to ensure compliance with local legislation when implementing the solution on your website and tailoring the wording of the consents to be shown on your website.

2.2.3. If you own multiple websites, Cookiebot can ask your users for a consent that covers all your domains (a “Bulk Consent”) on the user’s first visit to any of your websites. You must guarantee that you are the rightful owner of all domains listed on Cookiebot’s “domain list” or that you otherwise have the necessary rights to include such websites on the “domain list”. The functionality of Bulk Consent is dependent on the user's acceptance of third party cookies in the web browser used to access your website.

2.2.4. If you use Cookiebot to exempt specific strictly necessary cookies in case a user declines the use of cookies, it is your responsibility to ensure that such cookies are strictly necessary to enable the basic functionality that the user actively seeks on your website in accordance with current legislation.

2.2.5. Cookiebot itself automatically sets up to two cookies in the user’s web browser when the user visits your website; The first party cookie “CookieConsent” that stores the user’s consent and – if you enable “Bulk Consent” in Cookiebot - the third-party cookie “CookieConsentBulkTicket” that stores an encrypted key to enable Bulk Consent across your domains as described in clause 2.2.3 above. Both cookies expire automatically for renewal after 12 months from the user’s consent.

2.2.6. A user may at any time withdraw a consent by deleting the two cookies mentioned in clause 2.2.5. Alternatively, a user can change a consent any time by clicking a link that activates Cookiebot’s “renew”-method as described on developer. This functionality requires that you insert a link to the method from your website, e.g. from your website privacy policy, or implement Cookiebot's cookie declaration which contains the appropriate link for consent renewal.

2.2.7. A user consent is logged and documented by registration of the user's anonymized IP number, browser user agent, website URL, date and time of consent and a unique, encrypted key that is stored in a data center at Cybot's cloud vendor, Microsoft Ireland Operations Ltd in Dublin, Ireland. You may download a copy of the consent log from the Cookiebot Manager after which it is your own responsibility to handle the log copy data in accordance with current legislation. After 12 months, the consent is automatically deleted from our log and then used only in an aggregated, anonymous form as part of the statistics that you have access to in Cookiebot.

2.2.8. If your subscription is managed by an authorized Cookiebot reseller, the reseller will have access to collected data and configurations when managing your subscription, but the reseller has no right to share, use or sell the collected data and configurations. Collected data and configurations will not be shared with or sold by Cybot to other third parties.

2.3. Cybot is the data processor and acts only on instruction by you as the data controller. Cybot shall take appropriate technical and organizational security measures to protect data against accidental or unlawful destruction, loss or alteration and against unauthorized disclosure, misuse or illegal processing. Cybot is subject to the safeguards provided for in the legislation of Denmark, where the company is established.

2.4. Cybot organizes its resources to provide a high level of service with at least 99.9% uptime on the operation of the cloud service and a response time of less than 1 business day for critical support requests (blocking event) and 10 business days for non-critical support requests (non-blocking event).

2.5. Cookiebot is a self-serve service. As a customer you can submit questions, comments or suggestions using the helpdesk on www.cookiebot.com/en/helpdesk. If you are dissatisfied with the service provided, please contact Cybot. If the case cannot be resolved, you can use the European Commission's online complaint portal at http://ec.europa.eu/consumers/odr.

3. Prices


3.1. Cookiebot Subscription

3.1.1. All the following subscriptions will include monthly website scans, consent banner and cookie declaration on your website, consent log and tracking reports for documentation, frontend API for easy implementation.

3.1.2. Current prices can be found on www.cookiebot.com/en/pricing.

3.1.3. The prices may be changed by Cybot at any time subject to 90 days’ notice, which will be sent to you by e-mail if you have registered a user account on our website.

3.1.4. Premium

3.1.4.1. The Premium plan includes, in addition to the functions mentioned in clause 3.1.1, customize banner, customize declaration, multiple languages, e-mail reports, data export, geo location, Bulk Consent, consent statistics, internal domain alias.

3.1.4.2. The function “internal domain alias”, as mentioned in clause 3.1.4.1, may only be used for non-production domains, e.g. domains for development, test and staging. The delivered domain alias will only have limited functionality, e.g. consent will not be logged for these types of domains.

3.1.4.3. You can change the scan frequency for a domain from “monthly” to “daily” for an extra fee, as set out in clause 3.1.2.

3.1.5. Trial version

3.1.5.1. If you sign up for a trial version of Cookiebot you may use the service free of charge for 30 days. The trial version allows access to all functions of Cookiebot except manual scan of domains. In addition, the number of domains is limited to 10 and the number of pages being scanned is limited to 100 per domain.

3.1.6. Free subscription

3.1.6.1. If your domain contains 100 pages or less, you can sign up for a Free subscription, which is free of charge. You can only subscribe for the Free subscription for one domain.

3.1.6.2. The Free subscription does not include the functions mentioned in clause 3.1.4.1.

3.1.6.3. The Free subscription will be automatically upgraded to a trial version, if a scan of your domain shows that it contains more than 100 pages. You will be notified of such upgrade by e-mail.

4. Payment and invoicing


4.1. Subscriptions are billed monthly in arrears or yearly in advance and are payable by bank transfer or credit card. You must provide us with valid and updated credit card information when signing up for Cookiebot with your credit card. You authorize us to recurrently charge such credit card or bank account for all services you have accepted to buy from our website. By accepting a billing agreement using PayPal, you allow Cybot A/S as merchant to initiate payment collection without further consent from you.

4.2. You are obliged to keep your payment details up to date. You can renew your payment authorization via the “My account” menu on our website after login.

4.3. We will draw the first month’s/year’s subscription fee, including any applicable VAT, one month after the domain(s) has been added to your account. If you pay by bank transfer, you must pay your invoice within 30 days of receipt.

4.4. Any additional domain(s) added to your Cookiebot account during the yearly payment term, will be billed separately to align the billing cycle for the additional domain and your other domain(s).

4.5. After each monthly domain scan, Cookiebot will automatically fix the size of the next subscription fee for each domain name based on the number of subpages found.

4.6. Whether the subscription fee is paid by bank transfer or credit card, invoices will be sent to the e-mail address registered on your Cookiebot account. When you log into Cookiebot you can view and download invoices issued to you under the “My account” menu.

4.7. You may at any time change the payment term on your user account on www.cookiebot.com.

4.8. If you pay by credit card, we will defray all transaction fees. If you pay by bank transfer to our accounts in the UK, Germany or Denmark, you are required to defray all transaction costs.

4.9. Local VAT will be charged to customers situated in the EU, except companies that have registered a valid VAT-number with us ("reverse charge"). The exception does not apply to Danish companies. Customers outside the EU will not be charged VAT.

4.10. If you are a company situated in the EU and qualify for VAT exemption and your VAT number is not valid according to the European Commission’s VIES VAT number validation system on the date of invoice (order and/or recurring order), we will charge VAT which will not be refunded.

4.11. All orders will be charged in US Dollars (USD), Euro (EUR), Pound Sterling (GBP), Swiss Franc (CHF), Polish Zloty (PLN), Danish Krone (DKK), Norwegian Krone (NOK) or Swedish Krona (SEK) depending on your account currency setting.

5. Term and Termination


5.1. The Agreement and your subscription to our services will be effective from the moment you sign up for our services on our website and until the subscription and the Agreement is terminated by you or us.

5.2. You may cancel your subscription or remove a domain from your configuration at any time without notice to expire at the end of the month of which you cancelled your subscription or removed a domain. You can cancel your subscription with immediate effect by clicking “Cancel my account” under the “My account” menu on our website. Your data (including account information, invoices and collected user consents) will be permanently deleted without further warning or any option to restore. It is your obligation to delete the Cookiebot scripts on your website before you cancel your account since the script will not work from the time you cancel your account.

5.3. All monthly or yearly payments made in advance will not be refunded when you cancel your subscription or remove a domain from your Cookiebot account.

6. Responsible Use and Conduct


By visiting our website and accessing the information, resources, services, products, and tools we provide for you both free and payable, either directly or indirectly (the ”Resources”), you agree to use these Resources only for the purposes intended as permitted by (a) these Terms, and (b) applicable laws, regulations and generally accepted online practices or guidelines.

Wherein, you understand that:

a. In order to access our Resources, you may be required to provide certain information about yourself (such as identification, contact details, etc.) as part of the registration process, or as part of your ability to use the Resources. You agree that any information you provide will always be accurate, correct, and up to date.

b. You are responsible for maintaining the confidentiality of any login information associated with any account you use to access our Resources. Accordingly, you are responsible for all activities that occur under your account/s.

c. You may only permit authorized users, who possess rightfully obtained login information, to use the Resources, and you must ensure that anyone who uses the Resources does so only for your authorized use and complies with these Terms.

d. You may not make the Resources or any login information available to any third party, including, without limitation, in any form by rental, service bureau, hosting, time sharing arrangement, or demonstration of the Resources to any third party.

e. Accessing (or attempting to access) any of our Resources by any means other than through the means we provide, is strictly prohibited. You specifically agree not to access (or attempt to access) any of our Resources through any automated, unethical or unconventional means.

f. Engaging in any activity that disrupts or interferes with our Resources, including the servers and/or networks to which our Resources are located or connected, is strictly prohibited. This includes restricting, in any way, any other authorized user from using the Resources.

g. Attempting to copy, duplicate, reproduce, sell, trade, or resell our Resources is strictly prohibited, unless otherwise agreed in writing.

h. The Resources may not be used in any way that is unlawful, or which harms Cybot, as determined by Cybot in its sole discretion.

i. You may use your best efforts to cooperate and assist Cybot in identifying and preventing any unauthorized use, copying or disclosure of the Resources, or any portion thereof.

j. If you learn of any actual or threatened infringement of piracy of the Resources, or if any piracy claim is made against you by a party other than Cybot in connection with your use of the Resources, you will notify Cybot as soon as is responsibly possible.

k. You are solely responsible for any consequences, losses, or damages that we may directly or indirectly incur or suffer due to any unauthorized activities conducted by you, as explained above, and may incur criminal or civil liability.

l. We may provide various open communication tools on our website, such as a help desk, blog comments, blog posts, public chat, forums, message boards, newsgroups, product ratings and reviews, various social media services, etc. You understand that generally we do not prescreen or monitor the content posted by users of these various communication tools, which means that if you choose to use these tools to submit any type of content to our website, then it is your personal responsibility to use these tools in a responsible and ethical manner. By posting information or otherwise using any open communication tools as mentioned, you agree that you will not upload, post, share, or otherwise distribute any content that:

i. Is illegal, threatening, defamatory, abusive, harassing, degrading, intimidating, fraudulent, deceptive, invasive, racist, or contains any type of suggestive, inappropriate, or explicit language;

ii. Infringes on any trademark, patent, trade secret, copyright, or other proprietary right of any party;

iii. Contains any type of unauthorized or unsolicited advertising;

iv. Impersonates any person or entity, including any Cybot employees or representatives.

m. We have the right at our sole discretion to remove any content that, we feel in our judgment does not comply with these Terms, along with any content that we feel is otherwise offensive, harmful, objectionable, inaccurate, or violates any 3rd party copyrights or trademarks. We are not responsible for any delay or failure in removing such content. If you post content that we choose to remove, you hereby consent to such removal, and consent to waive any claim against us.

n. We do not assume any liability for any content posted by you or any other 3rd party users of our website. However, any content posted by you using any open communication tools on our website, provided that it doesn't violate or infringe on any 3rd party copyrights or trademarks, becomes the property of Cybot, and as such, gives us a perpetual, irrevocable, worldwide, royalty-free, exclusive license to reproduce, modify, adapt, translate, publish, publicly display and/or distribute as we see fit. This only refers and applies to content posted via open communication tools as described, and does not refer to information that is provided as part of the registration process, necessary in order to use our Resources. All information provided as part of our registration process is covered by our Privacy Policy.

7. Indemnification


You agree to indemnify and hold harmless Cybot and its parent company and affiliates, and their directors, officers, managers, employees, donors, resellers, agents, and licensors, from and against all losses, expenses, damages and costs, including reasonable attorneys' fees, resulting from any violation of these Terms or the failure to fulfil any obligations relating to your account incurred by you or any other person using your account. We reserve the right to take over the exclusive defense of any claim for which we are entitled to indemnification under these Terms. In such event, you shall provide us with such cooperation as is reasonably requested by us.

8. Privacy


Your privacy is very important to us, which is why we've created a separate Privacy Policy in order to explain in detail how we collect, manage, process, secure, and store your private information. Our Privacy Policy is included under the scope of these Terms. To read our Privacy Policy in its entirety, visit www.cookiebot.com/en/privacy-policy.

9. Disclaimer of Warranty


9.1. By using our website or services, you understand and agree that all Resources we provide are "as is" and "as available". This means that we do not represent or warrant to you that:

a. the use of our Resources will meet your needs or requirements.

b. the use of our Resources will be uninterrupted, timely, secure or free from errors.

c. the information obtained by using our Resources will be accurate or reliable, and

d. any defects in the operation or functionality of any Resources we provide will be repaired or corrected.

9.2. Furthermore, you understand and agree that:

a. any content downloaded or otherwise obtained through the use of our Resources is done at your own discretion and risk, and that you are solely responsible for any damage to your computer or other devices for any loss of data that may result from the download of such content.

b. no information or advice, whether expressed, implied, oral or written, obtained by you from Cybot or through any Resources we provide shall create any warranty, guarantee, or conditions of any kind, except for those expressly outlined in these Terms.

9.3. Unless otherwise expressed, Cybot expressly disclaims all warranties and conditions of any kind, whether express or implied, including, but not limited to any implied warranties and conditions of merchantability, fitness for a particular purpose and non-infringement. 

10. Limitation of Liability


10.1. In conjunction with the Disclaimer of Warranty as explained above, you expressly understand and agree that any claim against us shall be limited to the amount you have paid in the previous 12 months, if any, for use of products and/or services. Cybot will not be liable for any direct, indirect, incidental, consequential or exemplary loss or damages which may be incurred by you as a result of using our Resources, or as a result of any changes, data loss or corruption, cancellation, loss of access, or downtime to the full extent that applicable limitation of liability laws apply.

11. Copyrights/Trademarks


11.1. All content and materials available on www.cookiebot.com, defined as the Resources in clause 6, including but not limited to text, graphics, website name, code, images and logos are the intellectual property of Cybot, and are protected by applicable copyright and trademark law. Any inappropriate use, including but not limited to the reproduction, distribution, display or transmission of any content on this site is strictly prohibited, unless specifically authorized by Cybot.

11.2. These Terms do not grant you any ownership interest in or to our Resources, but only a limited right of use that is revocable in accordance with these Terms or the Agreement. Cybot does not grant any license or other right to use any of its trademarks, service marks, copyrightable material, or other intellectual property, except as expressly provided in these Terms or agreed to in writing.

11.3. In addition, you acknowledge to refrain from any act, which otherwise compromises our Resources, including but not limited to: (i) reverse engineer, reverse compile, decrypt, disassemble, or otherwise attempt to derive the source code of the Resource; (ii) modify, translate, or create derivative works of the Resources; (iii) sublicense, resell, rent, lease, distribute, market, commercialise, or otherwise transfer rights or usage to the Resources; or (iv) embed the Resources in any third-party applications unless explicitly permitted.

11.4. Upon request from Cybot, you must be able and ready to confirm at any given time that you adhere to the provisions of this clause. If you fail to deliver such confirmation within 15 working days from receiving the request, this may at Cybot’s sole discretion be considered a material breach of these Terms.

12. Governing Law and Venue


12.1. This website is controlled by Cybot, Denmark. By accessing our website or buying our services you agree that the laws of Denmark, excluding any provisions of law that would lead to the application of any law other than Danish law shall apply to all matters relating to the use of our website and the purchase of any products or services through this site.

12.2. In the event of any dispute or difference arising under or in connection with these Terms or the Agreement (including a dispute or difference as to the validity of the Terms or the Agreement), such dispute or difference shall be referred to and resolved according to the judgment of the Danish courts and you hereby submit to the exclusive jurisdiction of the Danish courts.

13. Contact Information


If you have any questions or comments about these Terms of Service as outlined above, you can contact us at:

Cybot A/S
Havnegade 39
1058 Copenhagen
Denmark

Phone: +45 50 333 777
E-mail: mail@cybot.com
Company reg. no.: DK34624607

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